Google Workspace

Overview

Google Workspace is Google’s integrated, cloud-based platform for productivity, which includes applications like Gmail, Docs, Sheets, Slides, Drive, Meet, and others. Over the last year, Google has dramatically enhanced this suite by integrating a growing set of AI capabilities—some built directly into the apps, others leveraging the power of Gemini (their new family of AI models). These features offer much more than standard spelling and grammar checks; they actively assist with content creation, summarization, search efficiency, organization, and even media generation.

Below is a summary of what is currently available:

AI Enhancements in Google Workspace

• Gemini in Gmail

  • Automatically generates concise summaries of long email conversations
  • Composes initial email drafts based on simple instructions or keywords
  • Suggests complete reply drafts by utilizing context from the ongoing conversation
  • Efficiently retrieves specific information from previous messages or attachments (such as confirmation numbers or receipts)

• AI Writing Tools in Google Docs

  • The “Help me write” feature creates new content or rephrases existing text using different tones
  • The “Help me refine” tool offers suggestions for improving grammar and writing style
  • Generates audio versions of documents using AI for hands-free listening while busy

• Gemini in Google Sheets

  • Analyzes data and provides insights using natural-language queries
  • Automatically generates charts, summaries, and pivot tables suitable for the data
  • Offers formula recommendations and smart autofill based on predictive logic

• Gemini in Google Slides

  • Creates custom images and slide designs from textual prompts
  • Drafts speaker notes and concise summaries for presentations
  • Assists with layout suggestions and visual improvements tailored to the content

• AI Features in Google Meet

  • Provides live transcription and translation during video conference calls
  • Improves video quality during calls using the Portrait Restore function
  • Generates automated meeting notes and summaries post-call
  • Tracks and organizes action items identified during the meeting

• Gemini in Google Chat

  • Allows direct tagging of Gemini within group chats for quick information retrieval
  • Summarizes lengthy chat threads to help users catch up quickly
  • Facilitates real-time brainstorming for ideas or content with the team

• Google Vids (AI Video Creation Tool)

  • Generates detailed storyboards and scripts from simple prompts
  • Adds voiceovers using synthetic voices (or the user’s own recorded voice)
  • Automatically edits the video, integrating music, transitions, and stock footage

• NotebookLM (AI Research Assistant)

  • Allows users to upload source materials and ask contextual questions about them
  • Provides answers that are sourced with inline citations back to the original documents
  • Summarizes uploaded content or converts documents into audio explainers

• AI in Google Drive

  • Automatically classifies sensitive documents using customized AI models
  • Applies labels that govern sharing and visibility rights based on policy
  • Can be used in conjunction with Client-Side Encryption for enhanced data security

• AI in Google Forms

  • Suggests optimized survey or quiz questions based on the form’s stated intent

• Google Workspace Flows (No-Code Automation)

  • Enables the building of multi-step automations that connect Docs, Gmail, Sheets, and more
  • Uses AI to manage routine, repetitive administrative tasks, such as approvals or status updates
  • Currently accessible to a limited, select group of users